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Moving in or out of borough with an EHCP

For children and young people with Education, Health and Care Plans, all Local Authorities follow the same process and timescales for managing their moves in and out of their areas. This process and timescales are set out below. 

If you are moving into Kingston or Richmond, your old Local Authority may have referred you to our SEND Local Offer. If you are moving out of Kingston or Richmond, we suggest you visit the SEND Local Offer for the area you are moving to.

In any circumstance, it is important that you let your current Local Authority SEND Service know as early as possible if you are thinking of moving out of their area or the actual move date when you know it. This will help both Local Authorities to prepare for your child or young person’s move and make suitable education arrangements for them.

Kingston and Richmond are very popular boroughs for families to move into. More families of children and young people with Education, Health and Care Plans move into Kingston and Richmond than move out. The majority of our state-funded mainstream and special schools are rated as good or outstanding by Ofsted. Our state-funded special schools are popular and usually full. It is unlikely that we can guarantee a place for a child or young person who moves into Kingston or Richmond during the academic year in one of our state-funded special schools.

If you move into Kingston or Richmond, our first suggestion is that your child or young person continues attending the education setting named in their Education, Health and Care Plan. If that is impractical, for example, because of the distance between that setting and your new home, we will seek to secure a placement in an appropriate state-funded specialist setting or other suitable arrangements. 

We follow the same process and timescales as for all Local Authorities in this situation, described below. We advise families who are considering moving into Kingston or Richmond to contact their Local Authority SEND Service and our SEND Service as early as possible to discuss the move. We will be able to let you know what vacancies we may have and explain the process for moving into Kingston or Richmond for a child or young person with an Education, Health and Care Plan.

Please let our SEND Service know where you are moving to, and when you are moving, as soon as possible. We will not know about the availability of state-funded mainstream or special school places in the Local Authority you are moving to, but we can advise you about what to do and we may be able to help you by providing contact details of services in your new Local Authority area.

  • If you have told your Local Authority at least 15 working days before your moving out day, they will transfer your child or young person’s Education, Health and Care Plan to your new Local Authority on the day of the move
  • If you don't tell your Local Authority at least 15 working days before you move, they will transfer your child or young person’s Education, Health and Care Plan to your new Local Authority within 15 working days of the date you inform them. 
  • The NHS commissioning body which is responsible for your child or young person must notify the new responsible commissioning body on the day of the move, as long they have been informed at least 15 (working) days before. Otherwise, it must notify them within 15 working days beginning on the day on which it became aware.
  • Where it is not possible for that new NHS commissioning body to arrange the health care provision specified in the Education, Health and Care Plan, it must request that the new Local Authority makes an EHC needs assessment or reviews the Education, Health and Care Plan. This request must be made within 15 working days, beginning with the date on which it became aware of the move. The new Local Authority must comply with that request.
  • The new Local Authority becomes responsible for your child or young person’s Education, Health and Care Plan from the date it is transferred. Where possible, your child or young person may continue to attend the education setting named in their Education, Health and Care Plan. When this is not possible, for example when the distance between your new home and the education setting is too far, your new Local Authority will be responsible for securing another education setting, which will lead to them amending the Education, Health and Care Plan.
  • Within six weeks from the date an Education, Health and Care Plan is transferred to the new Local Authority, that Local Authority will tell the parents or the young person if they propose to carry out a review, which may be brought forward, or if it intends to carry out a new Education, Health and Care Needs Assessment.

Your ‘old’ Local Authority will transfer any assessment material it has gathered up to that point to your ‘new’ Local Authority. The new Local Authority will be responsible for continuing the Education, Health and Care Needs Assessment and deciding if it will award an Education, Health and Care Plan.