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Education Health and Care ( EHCP) Needs Assessment

  Sometimes a child or young person needs a more intensive level of specialist help that cannot be met from the resources available and this is the time to consider an EHC needs assessment. Some children may require an EHCP assessment very early on and in these cases the local authority should liaise with the appropriate professionals and start the process without delay.  

What is an Education, Health and Care Plan?

An EHCP brings the child or young person’s Education, Health and Social Care needs into a single, legal document. The child or young person must have special educational needs to be eligible for a plan.

Anyone can contact the SEND Team to ask for advice on the best route to requesting an EHC needs assessment; this will most often be through a multi-agency meeting with those involved, at the educational setting (e.g. school). Following this meeting, either the educational setting or the parents may submit a request.  If the young person is over 16, they can ask for an assessment themselves. 

Needs Assessment Request Forms to be used by settings, schools or other education establishments 

Forms numbered NA1 or NA2 below are for requesting an *Education, Health and Care (EHC) Needs Assessment for the first time if you are a setting/school/education establishment.

The separate PM - Provision Map form should be used to support a needs assessment request made by settings/schools/educational establishments.

*EHC and Consent: important changes for Settings/Schools/Educational Establishments to note and action

Achieving for Children has updated the wording related to consent and data protection on its EHC needs assessment forms. You are now required to gain signed consent from the parent/carer and/or young person on the stand-alone consent form available with other EHC needs assessment related forms on AfC's website, and submit that along with any request for EHC needs assessment. From 8 January 2021, any request submitted without signed consent cannot be considered as compliant and will not therefore be registered as having been received.

Needs Assessment Request Forms to be used by a young person (over 16 years) or a parent/carer

Forms numbered NA3 or NA4 below are for requesting an Education, Health and Care (EHC) Needs Assessment for the first time if you are a young person (over 16 years) or a parent/carer making the request for an assessment.

If parents or young people choose not to use these forms, they may request EHC needs assessment at any time in writing to the address below. Achieving for Children does not accept requests for EHC needs assessment by telephone.

Where to submit a EHC Needs Assessment Request

You should send requests with attachments to the following address: 

Address: SEND Team, c/o Achieving for Children, Guildhall 2, Kingston, KT1 1EU

We strongly recommend that any referrals sent to the SEND Team are sent via secure email due to the sensitive nature of the information. If you require guidance or support on sending referrals please contact our team directly.


Phone: 020 8547 5872

How we send information to you securely

When we send information to families we use a secure system. We will email unsecurely to let you know we have sent something, and provide an attachment with guidance on how to open the secure messages.  If families don't want to use the secure system, then we will send it unsecurely, but only if a family gives us permission to do so.