Skip to main content

Policies and reports

Admission arrangements

Admission authorities are responsible for determining the admission arrangements for their schools. These arrangements set out how places are offered at the school, and include the oversubscription criteria which will be used to prioritise places if there are more applications than places available. The arrangements must be determined by 28 February, and published on the school’s website by 15 March.

Admission authorities

For more information about the determined admissions arrangements for a school, please contact their respective admissions authorities:

  • We are the admission authority for the community schools in Kingston and Richmond.
  • The governing body is the admission authority for voluntary aided and foundation schools.
  • The free school trust is the admission authority for free schools.
  • The academy trust is the admission authority for academy schools. 

Public consultation on the admission arrangements

Admission authorities are required to consult on their admission arrangements either when changes are proposed, or at least once every seven years even if no changes have been made. The consultation period must run for a minimum of six weeks between 1 October and 31 January.

Making an objection

Any person or body who considers that any maintained school or academy’s arrangements are unlawful, or not in compliance with the School Admissions Code or relevant law relating to admissions, can make an objection to the Schools Adjudicator.

Objections must be referred to the Adjudicator by 15 May in the year of determination. 

For further information on how to make an objection, please visit the Office of the Schools Adjudicator. 

Kingston and Richmond councils have a statutory duty to formulate a scheme to coordinate applications and the distribution of offers for all publicly-funded schools within their areas during phase transfer, for example, moving from primary to secondary school. There is also a local agreement in place to coordinate in-year transfer applications for all schools in the respective boroughs.

Each authority is required to agree to a Fair Access Protocol to admit vulnerable and unplaced children who may have difficulty finding a suitable school place, for a variety of reasons, as an in-year transfer. Fair Access is not intended to be used in place of the normal in-year process and will only be used as the final resort.

The aims of the Fair Access Protocol are to ensure that:

  • A school place is found quickly for children with no school place who meet the criteria for consideration under the protocol.
  • No school, including those with places available, is asked to admit a large number of children who have been excluded from other schools, have challenging behaviour or a history of behavioural problems. 
  • The child is admitted to the most suitable school, even if there is no place available and the school has to go over their published admission number. 

The Fair Access Panel, which considers applications under this protocol, consists of representative headteachers and senior council staff. The panel makes the final decision on which school will be nominated to receive each case. This will take into account the suitability of the placement for the pupil and the school and, where possible, will ensure that the required additional resources are made available to support the pupil’s successful integration into school. There is no requirement for the panel to meet parental preference when allocating a school.

The panel must sit within 20 school days of a referral being made.

Children who are admitted under this protocol take priority over any children on waiting lists.

We are required to submit an annual report to the schools adjudicator by 30 October each year on matters connected with school admissions. The School Admissions Code stipulates what information must be included in the report.

The Royal Borough of Kingston upon Thames

Arrangements

Admission arrangements for community schools - 2023/24

Admission arrangements for community schools - 2024/25

Admission arrangements for community schools - 2025/26

Coordinated arrangements

Coordinated admissions schemes for secondary, primary and in-year transfer - 2023/24

Coordinated admissions schemes for secondary, primary and in-year transfer - 2024/25

Coordinated admissions schemes for secondary, primary and in-year transfer - 2025/26 

Fair Access Protocol (FAP)

FAP for Kingston schools - 2023/24

Local authority annual report

Royal Borough of Kingston upon Thames local authority report - 2023

The London Borough of Richmond upon Thames

Arrangements

Admission arrangements for community schools - 2023/24

Admission arrangements for community schools - 2024/25

Admission arrangements for community schools  - 2025/26

Coordinated arrangements

Coordinated admissions schemes for secondary, primary and in-year transfer - 2023/24

Coordinated admissions schemes for secondary, primary and in-year transfer - 2024/25

Coordinated admissions schemes for secondary, primary and in-year transfer - 2025/26

Fair Access Protocol (FAP)

FAP for Richmond schools - 2023/24

Local authority annual report

London Borough of Richmond upon Thames local authority report - 2023